Network Synergy Blog

Network Synergy has been serving the Trumbull area since 1988, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Is Your Business Prepared to Do Away with Paper?

Is Your Business Prepared to Do Away with Paper?

There’s no denying that digital records have quite a few advantages over paper documentation. Benefits of ‘going paperless’ include simplified search capabilities, more efficient storage, heightened security and automated backup capabilities. There are plenty of sources around the Internet that discuss making the switch to paperless documentation, but to keep your business documents safe, it is better to know what you’re getting into.

Transferring data is nothing new, but the technology used to accomplish it has changed considerably. While the technology once peaked at simply scanning an image of the data into your computer, there is now the capability for scanned media to become a handwriting-interpreting, searchable document. A practical example can be seen in the use of online databases to track one’s genealogy. Handwritten ship manifests, immigration documents, and other handwritten bits of history are now much easier to access and search thanks to advancements in document conversion software.

However, there is wisdom in the adage “if it ain’t broke, don’t fix it,” that can be hard to argue against. On top of that, there are some industries that are held to regulations that require adherence to assorted record storage and disposal requirements. Before you begin the process of converting and destroying any of your records, you need to make sure that you are not beholden to any of these requirements. Again, these requirements are mostly based on your industry, or the industries you serve, but you may consider following the lead of many small and medium-sized businesses and retain your records a little longer than you are required. After all, it is better to be safe than sorry.

Your industry might also impact how your digital copies of your data are handled. Privacy is a major concern, especially in the medical industry and those industries that make a lot of transactions where credit cards are used as payment. These industries need to be sure that they are in accordance with the regulatory compliance standards set forth by HIPAA, or the Health Insurance Portability and Accountability Act, and PCI DSS, or the Payment Card Industry Data Security Standard, accordingly. These regulations, and others like them, make it crucial for you to ensure that your data meets the compliance standards both before and after it has been transferred to a digital record.

You must also consider what kind of resources you can spare for the involved conversion process to take place. Consider this: if a business averaged 5 customers each day in the 1990s, they would have at least 13,000 paper records to either securely store or mindfully destroy.

However, if you want to digitize your paper records but lack the time and equipment, numerous third-party services exist who would happily take on any document conversion process. Your business’ needs, security requirements, and budgetary constraints will dictate if outsourcing this task is appropriate for your business.

If you’re prepared to go digital from the very start, the organization provided by a document management solution can assist you.

If you’d like to learn more about keeping digital records and utilizing a document management system for your business purposes, reach out to Network Synergy at 203.261.2201.

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Tuesday, 20 February 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab

QR-Code dieser Seite

Sign Up

  • First Name *
  • Last Name *

      Blog Categories

      Best Practice Cabling Customer Relationship Management Hiring/Firing Websites Networking Document Management Virtual Desktop History Deep Learning Virtual Private Network Public Speaking Error Administration Uninterrupted Power Supply Webinar Crowdsourcing Going Green Lenovo Productivity Wireless Technology Heating/Cooling Gmail Android Miscellaneous Flexibility Time Management BYOD Avoiding Downtime Office Samsung Statistics Consumers PC Care Mouse Facebook Thank You Twitter iPhone Crowdfunding CIO Debate Scam Redundancy Law Firm IT Automation Operating System Information Technology Best Available Business Intelligence Save Money Money End of Support Holiday Cameras Government Computing Remote Support Work Station Data Recovery Webcam Conferencing Gaming Console 3D Running Cable Data Breach App Small Business Digital Payment Help Desk Bluetooth Staffing Wireless Business Continuity Staff Hacker CCTV Software as a Service Proactive IT Relocation Malware Servers Work/Life Balance Travel IT service Mobility Managed IT Services Identities Windows 10 Specifications Telephony Google Analytics Content Filtering Mail Merge Buisness Fun Company Culture Health Internet Exlporer Unified Threat Management Email Net Neutrality Excel Hacks LinkedIn Infrastructure Access Control Sports Hard Disk Drive Google Maps Entrepreneur Alerts Laptop Outlook Computer Care Business Computing Cloud Computing Intranet Mobile Technology Data Management Automobile Unsupported Software Black Friday Mirgation Router Alert VoIP Legal Virtualization VPN Artificial Intelligence Software Business Growth Hard Drives Social Remote Computing Education Outsourced IT communications Disaster Recovery Physical Security Backup Hardware Logs Halloween Saving Time Safety Charger Nanotechnology Tracking LiFi Users Risk Management Upgrades Windows 8 Trending IT Technicians Windows 8.1 Update Firewall Machine Learning Licensing Office Tips Vulnerability Virtual Reality Smartphones Maintenance Private Cloud Congratulations How To Environment Digital Data storage Skype Computing Infrastructure Social Engineering Firefox IT budget Distributed Denial of Service Network Congestion Mobile Office WiFi Privacy IT Solutions Knowledge Drones Assessment IT Support Network Management Administrator Law Enforcement Tablet Processors 5G Permissions SharePoint User Error Mobile Data Windows Fraud PDF IT Support IT Consulting Application Touchscreen Google Drive Consultation Internet Mobile Security IT Consultant 3D Printing Chrome Employer-Employee Relationship Bitcoin Analyitcs Server Management Remote Monitoring Presentation Meetings Mobile Devices Chromebook Programming Internet of Things Emoji Print Server Smart Technology Cleaning Solid State Drive Public Cloud Big Data Bring Your Own Device Troubleshooting User Food eWaste Cryptocurrency Business Management Bandwidth Network Security Blockchain Innovation Quick Tips Settings Web Server Printer Patch Management Cost Management Data Loss Antivirus Word Memory Robot Saving Money IT Management Gadget Unified Threat Management Typing Disaster Tip of the Work Save Time Paperless Office Virus Budget Experience Superfish Sync IP Address Black Market Hosted Solution Notifications IBM Identity Theft HIPAA Data Security Best Practices Managed IT Online Currency Wearable Technology Marketing Competition Telephone Systems Hackers Recycling Text Messaging Motion sickness Video Surveillance Current Events Files Start Menu People Spam Streaming Media Tip of the week Display Phishing Upgrade Hacking Co-managed IT Microsoft Office Customer Service Tech Support Security Politics Collaboration Alt Codes Spyware Disaster Resistance Botnet Browser Lithium-ion Battery Google Docs Techology Network Windows 10 Two-factor Authentication Efficiency Humor YouTube Computers Battery Backups Applications Ransomware File Sharing Service-based Business Unified Communications Tip of the Week Downloads Apps G Suite Trainging Domains Supercomputer PowerPoint Augmented Reality Server Google Inbound Marketing eBay Comparison Operations Electronic Medical Records Downtime Cooperation Piracy Tutorials Project Management Software Tips Computer Repair Productivity Taxes Social Networking Data Backup Fax Server BDR Cybercrime Technology Tips Leadership Writing Value Business Phone System Training Undo Cyber Monday Microsoft Apple Managed IT Service Encryption Data Warehousing Address Password Communication Break Fix Mobile Device Data Mobile Computing Point of Sale Shortcut Documents Corporate Profile Passwords Office 365 GPS Computer Business Technology Search Personal Information Legislation Cortana CrashOverride Vendor Management Computer Accessories Retail Multi-Factor Security Website Language User Tips Gadgets Technology Laws Managed Service Provider Microsoft Excel Scary Stories Cloud Compliance Secruity Managed IT services Cybersecurity Macro Dark Web Business Owner IT Services Social Media Google Calendar Recovery Hosted Solutions Monitors Google Wallet Workplace Tips Hotspot Refrigeration Regulations Wi-Fi SaaS Scheduling USB Printing Digital Signature Smartphone The Internet of Things Mobile Device Management Technology

      Latest Blogs

      For the modern business owner or executive, making smart business decisions has become a necessity. Margins are small, efficiency is key, and if we were to be completely honest, bu...

      Latest News

      Our Site Has Launched!

      flag

      Welcome to Our New Site!
      We are proud to announce the unveiling of our new website at Network Synergy!

      Read more ...

      Contact Us

      Learn more about what Network Synergy can do for your business.

      callphone

      Call us today    203.261.2201

      Fax Number :    203-261-2935

      126 Monroe Turnpike
      Trumbull, Connecticut 06611

      facebook twitter linkedin #youtube