Two-factor authentication has become a must-have for any online-connected account that relies on password protection. The benefits of the technology are pretty straightforward. Instead of just filling out your password for authentication, a user needs to have another method in order to access an account. In this month’s newsletter we thought we would take a look at how to enable 2FA on your Microsoft account, which includes Microsoft 365 apps like Word, Excel, and Outlook.

Step One: Sign in to Your Microsoft Account

First, you need to sign into your Microsoft Account. Go to https://account.microsoft.com. Sign in with your Microsoft account credentials.

Step Two: Go to Security Settings

Next, you’ll go to the account dashboard, click on Security at the top of the page. Click on Advanced security options to access more security features.

Step Three: Set Up Two-Step Verification

The next step is to scroll down to the Two-step verification section (another name for two-factor authentication). Click Turn on under that option. Microsoft will then give you some on-screen instructions to set it up, follow them to set up the two-step verification.

Step Four: Choose Your Verification Method

Microsoft will give you the choice of using one of three methods. They are:

• Authentication app - Use the Microsoft Authenticator app (available on iOS/Android) for quick approvals.
• Phone number - Receive codes via text or phone call.
• Email - Get a verification code through your email.

Step Five: Complete Setup

Microsoft will ask you to verify using the method you've chosen (text, app, or email). Once verified, the 2FA will be enabled.

Step Six: Generate Recovery Codes

Microsoft will provide recovery codes in case you lose access to your phone or email. Save these codes somewhere secure.

What Happens Next:

Once enabled, when you sign into Windows or Microsoft services, after entering your password, you will be prompted for a second verification (e.g., code sent to your phone or through an authentication app).

Enabling 2FA helps significantly improve your security by requiring an additional step beyond just your password.